View the Foundation’s 2019 Summary of Grants – available here!

the application
process

The Foundation accepts grant applications through our online portal. New applicants should first submit a letter of inquiry to see if their organization might be a fit. Read below for more details on all steps of the grant application and reporting process.

The Foundation launched a new grant portal on March 2, 2020. ALL organizations must create an account through the new portal in order to submit requests. View the Help Guide.

eligibility

checklist



how to

apply




1

Create an
Online Account

1

An account is required to submit an application.

We launched a new grant portal on March 2, 2020. All organizations must create an account through our new portal by clicking "Create Your Account" below.

On the sign-in page click "Register". Set-up your account with organization and contact information. You'll create a username and password (be sure to save).

You will receive a notice by email confirming your account. Your username and password are required to login for future applications and reporting.

View the Help Guide.


2

Submit Letter
of Inquiry


Submitting a Letter of Inquiry is optional. If you are unsure whether your grant request is a good fit for The Foundation, a Letter of Inquiry is a way to share your grant proposal with The Foundation in an abbreviated format.

A Foundation staff member will review your Letter of Inquiry and get back to you within a few weeks with guidance about submitting a full application.

Login then click on the "Explore Grant Opportunities" tab. Click on "Rees-Jones: Letter of Inquiry" to begin the process.

View the Help Guide.


3

Submit
Application

3

An application is required for The Foundation to consider a grant request. The application is designed to gather a narrative about your organization and the benefit that it brings to its constituents. The application is the basis for determining whether your grant request is a fit for The Foundation’s priorities. You must be a non-profit organization to apply.

Login then click on the "Explore Grant Opportunities" tab. Click on "Rees-Jones: Grant Application" to begin the process.

View the Help Guide.


4

Approved
Grants are
Distributed


If a grant request is a match for The Foundation’s priorities then it will be brought to the board for consideration. If the board approves a grant, you will be notified of The Foundation’s decision.

When you receive notification of funding, you will also be informed of grant terms and when to expect payment.


5

Opportunity to
Report on Grant

5

The Foundation desires to stay informed about the work that our grantee organizations are accomplishing. Reporting on the outputs and outcomes that the grant helped accomplish is required for each grant. This reporting helps The Foundation be a more effective funder and gives us the opportunity to hear your stories of impact.

Login then click on "Reports" on the left to see your reports.

View the Help Guide.

view our

help guide

more info
frequently asked

questions





What types of organizations does the Foundation support?
The Foundation distributes grants only to qualified public entities or organizations exempt from tax under Section 501(c)(3) of the Internal Revenue Code.

The Foundation does not support other private foundations or commercial businesses. The Foundation does not make loans or grants to individuals.
I have a question about the online portal. What should I do?
The first step is to review the Grantee Portal Help Guide. It includes information about creating an account, logging in, submitting LOIs, applications and reports, and troubleshooting.

The most frequently asked questions are about logging in, so please remember:
1). Usernames are different from email addresses. Be sure you are using your username, which cannot contain the @ sign.
2). When resetting your password, be sure you are using your username. You will not receive an error if you enter your email instead of your username.
3). Be sure you are using Google Chrome. The portal does not play well with other browsers. You will receive errors when attempting to login if you are using Microsoft Edge, Internet Explorer, Safari, etc.

Other questions can be sent to grants@rees-jonesfoundation.org.
What types of programs does the Foundation support?
The Foundation is guided by its mission statement and funding priorities. The primary funding areas of the Foundation are Animal Welfare, Child Welfare, Mental & Behavioral Health, Chronic Health & Disability Services, and Child & Youth Experiences.

The Foundation only makes grants to organizations that serve children, youth, and families in North Texas. The Foundation makes International grants by invitation only.
What are the financial guidelines for a grant request?
As a guideline, the Foundation typically will not fund more than 25 percent of a project’s budget or more than 10 percent of an organization’s total annual operating budget.
What are the deadlines for grant applications?
The Foundation accepts grant applications throughout the year. However, it is a good idea to submit an application at least four months before the funding is needed.

Please note that if your organization was awarded a grant, you will not be eligible to submit a new grant application until the final report is received for your current grant.
What types of grants does the Foundation fund?
The Foundation will fund general operating expenses, requests for specific programs or projects, and capital requests.
What will the Foundation not fund?
The Foundation typically does not make grants to underwrite fundraising events, scholarships, professional conferences, symposiums, performances, competition expenses, or to fund endowments.

The Foundation does not support lobbying of any kind. The Foundation does not support other private foundations or commercial businesses.

The Foundation does not make loans or grants to individuals.
What geographic region does the Foundation fund?
The Foundation makes grants to organizations in the Dallas/Fort Worth area and adjoining counties. Most of our grants go to agencies that work in underserved communities in North Texas.

The Foundation supports select international organizations by invitation only.
Is a letter of inquiry required before submitting a proposal?
A letter of inquiry is not required, but one may be submitted online via the grantee portal if there is uncertainty about a grant request being a match for the Foundation. This is recommended for grantees that are new to the Foundation, or current/previous grantees that are seeking funding for a new program.
Are grant requests required to be in a particular form?
All letters of inquiry and grant requests must be submitted online through the Foundation’s grantee portal*.

*Please note that the Foundation launched a new online platform on March 2, 2020. ALL organizations must create an account through the new portal in order to submit requests and reports.
Can a meeting be scheduled to discuss a possible grant request?
Preliminary meetings are discouraged due to time constraints and the volume of applications that the Foundation receives. The process begins by reviewing an application or letter of inquiry. If the staff determines that a meeting or site visit would be beneficial, you will be contacted.

The Foundation’s blog includes posts from the program officers with insight into what they each look for when reviewing grant applications.
How often are grant requests considered?
The Foundation’s board typically meets eleven times a year to consider grant requests.
How will I know if an application has been accepted or rejected?
All applicants will receive written communication regarding the disposition of their application. Grant requests are typically processed within three to four months after an eligible* application has been received.

*See What are the deadlines for grant applications? question for eligibility requirements.
If the Foundation approves a grant request, when can payment be expected?
Upon approval, the Foundation will send a grant award letter and a grant contract, which must be signed and returned. The grant will not be paid until the Foundation receives the contract.

To expedite this process, please provide the Executive Director/CEO’s email and the Board Chair’s email when prompted to do so during the final step of submitting a grant application. Contracts require signatures from both the ED/CEO and Board Chair. Contracts are sent via secure email.

Generally, the contract will state the payment schedule and any conditions required before payment. If there are specific deadlines for a project, those deadlines will be clearly stated in the contract. If there are conditions to the grant, which is typical of matching or challenge grants, notification must be made with reasonable evidence that the conditions have been met prior to payment.
If a grant request is declined, when can another grant request be submitted?
Although a new grant request can be submitted earlier, the board will not consider a new request until 12 months after the decision to decline the previous grant request.
If a grant request is accepted, can another grant request be submitted?
Although a new grant request can be submitted earlier, the board will not consider a new request until 12 months after the decision to approve the previous grant request AND the Foundation has received the final grant report.

New grant requests from an organization that has received a multi-year grant from the Foundation will not be considered until the grant term is complete AND the Foundation has received the final grant report.
If a grant request is approved will I need to report on the grant?
Organizations funded by the Foundation must provide a full report of previous grant expenditures and outcomes of the grant. Details for the grant report will be stated in the grant contract.

Reporting on grant goals will vary by organization and grant. A full list of the grant goals your organization will be responsible for reporting on can be found in your grant contract.

Specific instructions for accessing and submitting grant reports can be found in the Grantee Portal Help Guide.
I am a new organization and don’t have all the information requested. Can I still apply?
New organizations may submit a letter of inquiry via the online portal. Include the most current information available in the letter. Once the letter of inquiry is reviewed by a Foundation staff member, you will be contacted if additional information is required.
Should an organization wait to hear from the Foundation before applying to other foundations?
An organization should not wait to hear from the Foundation before applying to other foundations. It is a good idea to submit applications to multiple funding sources, as doing so will improve the chances of raising funds.
I have another question. With whom can I speak?
Questions can be sent to info@rees-jonesfoundation.org or you can call (214) 751-2977.